I had the responsibility of hosting an important event for my company, and I was nervous about sticking with the set budget. However, I was able to plan a successful event without overspending. I want to share my tips for saving money when planning a corporate event.
Learn The Budget: You do not want to go over the budget when your company is hosting an event. The first thing I did was compare the prices for caterers, venues, entertainment and other aspects of the event. I also had to compare the prices for different event planning companies NYC. I made a list of everything that was within the set budget. I also read reviews to ensure I was only including reliable services on my list, and I was able to find services and professionals without breaking the bank.
Be Flexible When Planning: It is important to be flexible with your venue and event date. The venue I had my eye on was beautiful and available for my event, but the cost was just slightly over the budget. Luckily, a staff member informed me that they offer discounts to fill in the gaps on their calendar. I was able to book the venue for my event, and all I needed to do was host the event two days after my original date.
Book The Guests Early: We all book a hotel or flight early to get the best rates, and this same rule applies to guest speakers for an event. My team member suggested reaching out to my potential guests several weeks in advance. My guests offered me a reduced rate for contacting them early, and I was able to book their lodging and transportation before the rates increased.
When I needed help from corporate event planners NYC, I hired Twenty Three Layers. This company can plan any event from wedding receptions to award banquets. They helped me select a venue, meals and entertainment within my budget, and I would recommend them for any corporate event.
I have found that comparing prices, being flexible and booking early are great ways to stick to the budget when planning a corporate event.